Administrative Clerk - Warranty

Location: Gillette, WY Posted Date: December 8, 2017
Employer: To view company name. See instructions below
Employer Job Id: 3925 CareerMine Job Id: 1400075
The Administrative Clerk - Warranty position is responsible for submitting and maintaining warranty claims and entering that information into BaaN and LISA II. The Warranty Administrator will also be working closely with the Rebuild Shop, helping to ascertain parts and processing production orders, assembling and processing quotations and sales orders to customers.  The Administrative Clerk - Warranty may also be responsible for answering the phones, greeting customers and office visitors, entering data into the Company computer systems to prepare reports, process invoices, and create purchase orders.


This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.


Absent undue hardship reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.


Essential Job Duties:

·          Administrative data entry into BaaN and LISA II to complete and submit failure reports and warranty claims, as required.  

·          Receive and track all component cores per serial number, including Cortez's owned spare parts (seed components).  

·          Assist Cortez/Barrick and ASARCO with invoicing issues pertaining to rebuild components and warranty, by researching issues that may have occurred during the process.

·          Assist the Rebuild Shop in assembling and processing quotations and sales orders.

·          Assist the Rebuild shop to ascertain parts and process production orders.

·          Maintains inventory, sales orders, and cycle counts in BaaN, and makes adjustments, as needed.

·          Invoices and enters warranty and rebuild component information data into BaaN and LISA II.

·          Enters Replenishment Orders (RPL's) into BaaN.


Education and Experience:

A combination of education and experience equivalent to a High School diploma, technical/vocational school, and demonstrated knowledge of the mechanical, hydraulic, and electrical control systems.


Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.


Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


While performing the duties of this Job, the employee is regularly required to sit, stand, walk, and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds


Additional Requirements:

·         Ability to maintain Mine Safety & Health Administration (MSHA) certification.

·         Ability to work overtime as required.

·         Ability to maintain a valid driver's license. 



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