Heavy Equipment Rental Coordinator

Location: Rock Springs, WY Posted Date: August 12, 2017
Employer: To view company name. See instructions below
Employer Job Id: 2668 CareerMine Job Id: 1372896


  • Facilitate the rental of equipment and attachments by arranging availability, executing and revising contracts, invoicing, tracking inventory, and coordinating the return process.

Key Responsibilities:

  • Create and monitor rental contracts, make changes as required, manage invoicing, close contracts and verify accuracy. Verify customer account and insurance status.
  • Process equipment requests from sales and other sources by matching and prioritizing available inventory with requests.
  • Maintain accurate inventory records by confirming actual equipment information and updating / auditing system transactions. Perform inventory counts as required.
  • Coordinate maintenance needs of inbound and outbound equipment with Service department and Rental Maintenance Coordinator to ensure equipment availability.
  • Coordinate equipment transportation with Sales staff, customers, Service, and [Company] Transportation Coordinator to ensure delivery commitments are met cost effectively.
  • Maintain equipment inventory levels appropriate for local needs by monitoring demand trends and reservations, then working with the Equipment Manager to meet those needs.
  • Limited operation of equipment.


  • High school diploma or general education degree (GED) required
  • 3+ years’ experience working with equipment rentals preferred

Language Skills

  • Ability to read and comprehend simple instructions, short correspondence and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situation to customers, clients and other employees

Mathematical Skills

  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
  • Ability to compute rate, ratio and percentages
  • Ability to calculate figures and amounts such as percentages, area, circumference and volume
  • Ability to deal with problems involving several concrete variables in standardized situations

Computer Skills

  • Knowledge of database software, Internet software, manufacturing software and order processing systems

Analytical Skills: 

  • Uses intuition and experience to complement data
  • Problem Solving Skills:  Identifies and resolves problems in a timely manner
  • Customer Service Skills:  Responds promptly to customer needs
  • Oral and Written Communication Skills:  Speaks and writes clearly and informatively
  • Teamwork Skills:  Balances team and individual responsibilities
  • Planning/Organizing Skills:  Prioritizes and plans work activities
  • Professionalism:  Reacts well under pressure; accepts responsibility for own actions; follows through on commitments
  • Quality:  Demonstrates accuracy and thoroughness; monitors own work to ensure quality
  • Quantity:  Meets productivity standards; completes work in a timely manner
  • Safety :  Observes safety procedures; reports potentially unsafe conditions
  • Adaptability:  Adapts to changes in the work environment; able to deal with frequent change, delays or unexpected events
  • Flexibility to work various schedules including shift work.

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