Receptionist/Office Assistant

Job Description

• SWCA Environmental Consultants is an employee-owned company of environmental professionals who specialize in natural and cultural resource management, environmental planning, and regulatory compliance.
• We are seeking a Receptionist/Office Assistant for the Pasadena office. This candidate will be required to demonstrate professional phone and customer service skills and must work well in a team environment. This is a temporary, part-time, hourly position with the potential to work full-time based on workload.

Required Skills

• File Management
• Maintain databases, spreadsheets, and various reports
• Process incoming and outgoing mail
• Assist with developing, copying, and assembling reports
• Order, store, and inventory office and kitchen supplies
• Assist with car rentals and lodging reservations
• Maintain kitchen and general office work areas
• Scan credit card receipts and upload to company intranet
• Provide general clerical support to Sr. Admin and office staff
• Assist with planning and set-up of company meetings and events
• Assist with administrative tasks related to the company safety program
• Timesheet tracking and paycheck distribution
• Arrange, track, and ship company materials
• Run company errands and deliveries

Required Experience

• Minimum of two years of administrative, secretarial, or reception experience
• Ability to answer a multi-line phone system
• Superb phone, communication, and interpersonal skills with ability to represent company in a professional manner
• Ability to work independently, be proactive, reliable, follow directions, solve problems, and take initiative
• Strong multi-tasking skills and ability to produce results under pressure in a fast-paced environment
• Team player, who is willing to make contributions both locally and companywide
• Proficiency in Microsoft Office (Word, Excel)