Administrative Assistant II - Legal

Since 1922 [Company] has built some of America’s largest infrastructure projects; highways, bridges, dams, rail, power and other “heavy civil” projects. Additionally, many of our offices provide high quality concrete, asphalt and gravel products for the construction industry. At[Company] , we believe that our greatest asset is our people. We build careers by encouraging creativity and providing opportunities for development. Our employees reflect our core values: Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability and Citizenship. Are we right for you, are you right for us? Why not find out!

General Summary

• Under minimal supervision, this position is responsible for performing a variety of complex, specialized, administrative and office functions and supporting the department manager to ensure daily operations of the department run efficiently.

Essential Job Accountabilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently including but not limited to the contract review process.
• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.
• Support functional area by being the point of contact for department procedures and practices to ensure consistency.
• Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are achieved.
• Review and code departmental expenses to ensure accurate accounting and budgeting.
• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
• Maintain department files to ensure they remain organized and current.
• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.

Education

• Associates Degree preferred or equivalent experience.

Work Experience

• 2 - 5 plus years of office administrative experience.

Knowledge, Skills and Abilities

• Must have knowledge of commonly used office and administrative concepts, practices and procedures
• Ability to maintain confidentiality
• Excellent organizational, time management, and interpersonal skills
• Strong customer service focus
• Demonstrated high level of proficiency with MS Office Suite  and the ability to learn new software
• Exceptional problem solving skills with consistent follow through
• Attention to detail and accuracy

Ability to prioritize and execute multiple tasks simultaneously under tight deadlines

Ability to work independently

Excellent collaboration, verbal and written communication skills

Ability to work well with all levels of staff as well as external customers

Additional Requirements/Skills

Team player.

Ability to abide by Granite’s Code of Conduct on a daily basis.

Overtime may be required at times.