Plant Security Assistant

Job Description

• Assist and act in a confidential capacity to the Department Manager of Security & Fire Services while providing personal and departmental administrative support. Duties include, but are not limited to, general clerical, receptionist, and project based work.

Roles & Responsibilities include but are not limited to:

• Assist and act in a confidential capacity to the Department Manager of Security & Fire Services.
• Project a positive and professional company image through all in-person and phone interaction as well as all written and electronic correspondence.
• Prepare correspondence, reports, and materials for reports and presentations.
• Coordinate travel for department and visitors.
• Prepare and maintain expenses and related reports.
• Coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Meet and greet vendors, contractors, employees, management and visitors.
• Perform general clerical duties to include but not limited to: answering telephone, photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Coordinate project-based work.
• Create and track order entries and invoicing.
• Work a flexible schedule and occasional overtime and/or weekends.

Minimum qualifications for the role

• Strong organization, communication, time management, and organizational skills.
• Strong interpersonal and customer service skills with ability to deal with all levels of the organization.
• Ability to multitask and handle competing priorities under pressure while maintaining a high level of attention to detail.
• Strong computer skills in MS Office (Word, Excel, PowerPoint) and the ability to learn new software applications and proprietary systems.
• Ability to manage confidential information.
• High school diploma or GED equivalent required.
• Minimum of 3 years’ experience in an office environment required.