Contracts Administrator

Business Overview

Our client is a unique and sustainable Canadian integrated energy company - they combine a leading position in oil sands, with complementary operations in refining and marketing, North American natural gas production and conventional oil production internationally and offshore East Coast Canada.

Our Client operates their businesses reliably and efficiently and by strategically developing energy resources to meet growing consumer demands. They are also committed to contributing to the well-being of the communities where we operate.

As an employer, they are one of the best companies in Canada providing tremendous future potential where talented people thrive.

Job Overview

Based in Fort McMurray, the Contracts Administrator will manage the contract management activities for a respective Project area. Reporting to the Team Leader Contracts, this role will also focus on the ongoing management of service contracts and contract compliance in support of the Project Execution Plan.

Job Description:

Key Accountabilities

Demonstrates Skills In:

• Contract Management
• Contract / Procurement Law
• Supplier Integration
• Supplier Relationship Management (SRM)

Demonstrates Understanding In:

• Business Performance Measurement (KPIs)
• Business Unit (BU) Operational Knowledge
• Category Management
• Corporate Governance, Policies, and Procedures
• Industry Acumen
• RFX Development and Execution
• Sourcing Strategy
• Spend Analysis
• Contractor, Screening and Selection

Demonstrates Awareness In:

• Financial Analysis & Regulation
• Market Intelligence

Experience:

• Post secondary Business or Supply Chain degree preferred.
• 1+ Years experience in Supply Chain - Contracts, with increasing responsibility.
• Oil & Gas, Mining or Utilities industry experience preferred

Required Qualifications

• Set individual performance targets in alignment with Contract Management organization objectives.
• Assist with the effective implementation of the administration and coordination procedures for all contracts and service agreements allocated from plan until completion and contract closeout.
• Assists in developing contracting plans, coordinate and communicate with various project stakeholders the timely delivery of their responsibilities/deliverables required for contract formation.
• Conduct and assist contract formation activities as required.
• Attest Contractor invoices in compliance with established procedures and certify and approve the invoices for Contractor's submission of same to Accounts Payable for input into SAP and Payment to contractor.
• Create, implement and maintain tracking systems and ensure signing authorities are adhered to for commitments.
• Ensure the assembly and maintenance of contract records for the purpose of administering contracts.
• Assist in the preparation for claims defense cases.
• Communicate potential impacts and contract information to the CM Team as required.
• Coordinate with contractors to ensure all contractual obligations are adhered to.
• Coordinate and document Meetings for all contracts
• Conduct contract close out processes.
• Assist in stewardship activities related to contract performance (e.g., gathering data, reporting, etc.).
• Responsible for the collection and management of contract / supplier data in accordance with client's data management policies and procedures for respective categories.
• Support the warranty management process, escalating issues as necessary.
• Coordinate with Project Management, Construction Management, Business Development, Legal, and Finance during contract preparation and project execution.

With respect to continuous improvement:

• Support continuous improvement activities across the Contract