Proposal Coordinator

Overview:

• [Company] is a global planning, design, and construction management firm with more than 60 offices worldwide. Founded in 1915, we have fostered a culture of service and innovation with more than 2,100 diverse and talented professionals. Consistently ranked among the nation’s most prestigious engineering firms, we provide multi-discipline engineering services, including civil, transportation, environmental, structural, and construction management. We are committed to amaze our clients by providing customized solutions that improve our communities and sustain the world – from award-winning roadways to vital environmental systems to patented technology.
• Our South Plainfield, NJ office is currently seeking a Proposal Coordinator. Come join our team!

Responsibilities:

• Organize and coordinate all activities involved in the document preparation of Requests for Information (RFI), Requests for Qualifications (RFQ), and Requests for Proposals (RFP) to clients, including Proposals, Qualifications Packages, and Government Standard Forms
• Edit and proofread technical documents for grammar and clarity to ensure client requirements are met
• Coordinate with all production personnel including project managers, technical staff,  and graphic artists via face-to-face communication as well as via phone and email
• Monitor various websites for RFPs and RFQs
• Set up and conduct efficient Kick-Off Meetings
• Help the technical staff prepare proposal presentations as needed
• Complete all the necessary proposal close out activities including proper electronic filing, updating resumes and certifications, adding new contacts to our CRM and monitoring the proposal’s status

Qualifications:

• Must handle multiple work assignments concurrently, adhere to strict deadlines, and be accountable for work performed
• Must have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.
• Must have good communication skills, be organized, detail-oriented, and proactive on assignments
• Must be a strong writer and editor
• Must possess excellent interpersonal skills and be a self-starter

Education/Experience:

• Bachelors Degree in Business, Marketing, Communications, or English preferred
• Minimum 2-5 years’ experience in the proposal production, development or marketing capacity for an engineering, architectural, scientific or other consulting firm is required
• Some working knowledge of engineering, architecture or environmental consulting field is highly desired
• Familiarity with proposal production, coordination, or marketing  in the local, state or federal markets
• Familiarity with SF 254, SF 255 and SF 330 form preparation and formats
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of Adobe InDesign and Photoshop software preferred