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Executive Assistant

Executive Assistant
Where Mining Finds Its People

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CareerMine Job Id: 659930 Job Summary
Title: Executive Assistant Employer Job Id: 4892
Location: Houston, TX Posted Date: January 7, 2012
Employer: Subscriber - Log In to see Company Name Closing Date: March 7, 2012

Executive Assistant

  • We are currently seeking an Executive Assistant for our corporate office located in downtown Houston, TX.
Responsibilities:
  • Planning, scheduling, organizing and coordinating meetings attended by the executive, including board meetings, charitable events or company receptions with customers, retirement receptions and other employee and non-profit events
  • Preparing all travel arrangements and coordinating travel plans
  • Answering and screening incoming telephone calls, as well as directing them to the appropriate personnel for handling
  • Maintaining, organizing and prioritizing files, reports, documents and correspondence
  • Preparing, coordinating and distributing reports as needed
  • Maintaining and placing orders for office supplies, equipment and/or business cards
  • Processing expenses, accounts payable and receivable as necessary
  • Providing backup administrative support to other executives
  • Performing other related as assigned
Preferred Qualifications:
  • High school diploma or GED equivalent; business, trade or technical school or college preferred
  • Eight to ten (8-10) years secretarial and/or administrative support work experience in a business or corporate environment
  • Good verbal and written communication skills
  • Good organizational and interpersonal skills
  • Ability to meet deadlines, work under pressure and prioritize tasks
  • Ability to deal tactfully and effectively with all levels of people
  • Computer skills with proficiency in word, excel, power point and other Microsoft applications
  • Supervisory skills and experience desirable
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