Human Resource Assistant

Overview:

• The Human Resource Assistant supports the Human Resources department and other personnel by acting as liaison and coordinator with internal and external customers, consultants, vendors, staff and management; and by creating, maintaining and updating files, correspondence, forms, presentation materials and databases to meet objectives.

Responsibilities:

• Essential duties and responsibilities include, but are not limited to, any one of the following assigned areas:
• Greets all employees in a professional and friendly manner; answers routine questions pertaining to policies, procedures, benefits, etc.
• Answer telephone calls to minimize interruptions and maximize information flow through the office.
• Daily maintenance and entering of pay, benefits, attendance, leave and other HR related information into HR systems.
• Coordinates internal interview schedules for all exempt and nonexempt openings.
• Planning and coordinating internal meetings and training sessions.
• Creates complex, confidential documents and presentations using word-processing, spreadsheet database and presentation software.
• Preparing business communications via email or external business correspondence.
• Reviews and distributes incoming mail.
• Type memos, correspondence, reports, and other documents; prepares interview files and files other paperwork as required.
• Assist other Administrative Assistants as required.
• Performs other duties, including non-core responsibilities as required.

Qualifications:

• To perform this job successfully, an individual must be able to perform the essential duties in assigned area in a satisfactory fashion.  The requirements listed below are representative of the knowledge, skills, and attitudes required for this employment position.  Reasonable Accommodations May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions.

Education/Experience

• High School or GED.  AA or four year degree preferred.
• Three to five years’ experience in an Administrative Assistant capacity required with Human Resource experience preferred.
• Requires effective oral and written communication skills, excellent interpersonal skills, ability to follow through on assigned tasks and good computer literacy.

Knowledge of

• Prior knowledge principles and practices of Human Resource.
• Basic business communications while working in a business environment.
• Safety and health hazards associated with office operations.

Skills, abilities and physical requirements

• Basic skills in Word, Excel, Outlook, and PowerPoint along with a working knowledge of Access.
• Ability to clearly communicate orally and in writing with co-workers, supervisors and others.
• Ability to compose routine documents with accurate punctuation and grammar.
• Good organizational skills with ability to follow through on assigned tasks.
• Ability to read and understand operating procedures.
• Project professional image.
• Ability to work overtime as required.
• Ability to work unsupervised as required.
• During construction phase, ability to walk distances and often on uneven surfaces.
• Ability to carry files, manuals, boxes, etc.
• Ability to don and wear as required, safety equipment including respirators, hearing and eye protection, and protective clothing.

Work Environment

• The characteristics listed herein describe the work environment the employee encounters while performing the essential functions of this employment position.  Reasonable Accommodations May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions.  While performing the duties of this employment position, the employee:
• Will occasionally work in noisy and dusty environments and may be subjected to extremes of ambient weather conditions.