Meeting Coordinator

Description and Desired Qualifications

• CH2M HILL Meeting Coordinator Careers - Denver-Englewood, CO
• The challenge? Be at the center of a global leader in full-service engineering, consulting, construction and operations by becoming a member of the Meeting and Events Department. CH2M HILL is seeking a Meeting Coordinator to provide support  in planning and executing meetings and events. Tasks include assisting with the location, food, transportation, and presentation arrangements for meetings (approximate attendee size of 15 to 70) and objectives. The ideal candidate will be a self-motivated and organized professional with strong oral and written communication skills who is able to work in a fast-paced environment with multiple deadlines.

Our Meeting Coordinators:

• Price out multiple locations including lodging, audio-visual, food & beverage, meeting room setup, airfare, ground transportation, outside activities, and available dates of all of the above as directed.
• Work with convention and visitors bureaus (CVBs) and other industry resources to short-list which locations will receive RFPs.
• Provide customers with location options and suggestions based on RFP process and professional experience allowing them to make an informed decision about meeting location and dates.
• Perform site selection as directed based on customer requests, overall cost, site location, and reference checks.
• Review and initiate negotiations for contracts for lodging, meeting space, audio-visual, ground transportation, catering, recreational activities, speakers, photography, and outside events, and then transition to an authorized contract signer within department for final review and signature.
• Work with customers to create a successful program, as well as build inter-departmental relationships to assist in event planning and execution, including regular contact with employees across the Enterprise.
• Work with service providers to create and manage banquet events orders (BEOs) with details on catering, audio-visual, room setup and other meeting details as well as forwarding BEOs to on-site contact.
• Provide on-site assistance as requested and needed.
• Coordinate pre-conference and post-conference meetings with service providers.

Basic Qualifications

• High school education or equivalent GED
• 4+ years of experience in a dedicated meeting planning role
• 2+ years’ experience with registration management and reporting
• 2+ years’ experience in the meetings & tourism industry
• Ability to travel 20 percent of the time

Preferred Qualifications

• Certified Meeting Professional (CMP) certificate preferred
• Ability to organize work and communicate effectively through verbal and written means
• Willing to work overtime as required
• Ability to multi-task and work on a number of programs at the same time
• Ability to interact effectively with people in all levels of positions
• Proficiency in Microsoft Office products and internet resources
• Ability to read, interpret and understand common industry legal documents, contract language, financial reports, and invoices
• Ability to calculate discounts, commissions, taxes, service charges and gratuities
• Experience with meetings technology for profiles, budgeting and attendee management