Senior Credit Control Manager

To ensure that the debtor’s book for the area of responsibility does not exceed 60 days and that all administration, invoicing and

month-end procedures are adhered to and done effectively and correctly for the area of responsibility

Minimum Requirements

• Matric Essential.
• BCom (Accounting) Degree.
• Experience
• 4 years Administrative background in a Management Position in Bookkeeping and
• Accounting.
• Computer Literacy essential.
• Valid Driver’s Licence with reliable vehicle.
• Other
• Good organising skills.
• Deadline orientated.
• Ability to work independently
• Ability to work under pressure.
• Time Management and Planning skills.

Job Specification

Human Resources

• Compilation and maintenance of leave roster, and each employee must take leave annually.
• Staff administration and communication of all necessary changes.
• Staff must be evaluated periodically in order to identify areas in need of training.
• Assistance to the HR Department.
• Induction of all new personnel.
• Staff performance appraisals / evaluations including the PMP Process.
• Effective handling of all disciplinary actions.
• Timeous submission of monthly HR Reports.
• Copies of all HR and personnel correspondence must be kept in a secure location for each individual employee

Administration

• Ensure all customers have credit applications forms in place.
• Ensure that all sales are recorded and paid.
• Ensure that pro-active measures are taken to prevent non recoverable debt.
• Ensure adherence to all general office procedures and practices.
• Ensure that daily back up is being done.
• Check in “root” directory for abuse of computers.
• Check all telephone, data card, general purchase claims and fuel bills to prevent abuse.
• Conduct Area Office Audits as per the Area Office audit evaluation procedure.
• Control all systems and procedures and adherence to the job descriptions of self and all subordinates.
• A hard copy of the Back-Up per Area Office must be given to the Direct Manager at the end of each month.

Assist with and co-ordination of:

• Opening of new stores.
• Implementation of changes on COP.
• New price lists.
• Management reports.
• Onsite store data collection and submission to Head office.
• Mid and year end stock takes.
• Field training.
• Area office logistics.
• Invoicing & Debtors Control
• Execution of all invoicing, reconciliations and month end procedures within the 48 hour rule.
• Follow up on all invoicing per ageing
• Distribution and collection of all contractor invoices.
• Follow up on payments.
• Resolving all invoicing / payment queries.
• Ensure all debtors’ recons are done and is correct prior to sending out statements.
• Ensure all personal reconciliation's are done and accurate.
• Ensure all documentation (hard and soft copy) relating to the invoicing cycle is submitted the Head Office on a monthly
• basis.
• Ensure that bad debt is kept at the lowest possible amount.
• Ensure that all related control accounts are reconciled and accurate monthly.
• Month end Procedures and General Reporting
• Ensure all month-end procedures are followed in accordance to the Month-End check list and submitted to your Direct
• Manager
• Follow up on exceptions.
• Assist with stock takes.
• Mid/Month-end reports must be submitted on the 15th and the last day of the month respectively to your Direct Manage