Project Assistant

Description and Desired Qualifications

• The challenge? Support our Program Project Managers and Staff. Each day you will be an important part of the team as you complete a variety of administrative tasks. You should be able to think on your feet, work with minimal supervision and multitask effectively as well as utilize independent judgment and have the initiative to take on new tasks and challenges every day.  Work is frequently complex, proprietary, and requires strong administrative skills as well as excellent communication skills. Our ideal candidate will have a minimum of five years’ experience, be is skilled in oral and written communication and have  existing knowledge of project delivery tools, procedures and accounting practices. You should have a strong desire to grow both personally as well as professionally with each project challenge.

Project  Assistant

• Responsible for overall project administration in areas of records management, document control (home office and field), office administration, office services and administrative requirements of the client.
• Process, store and distribute controlled quality system documentation using combination of conventional paper-based and electronic database methods (Prolog).
• Participates in the Internal Audit process of document control system.
• Ensure accuracy and integrity of data maintained in Document Control databases.
• Ensure all electronic documents are archived in an expedient manner.
• Guide cross-functional teams in good documentation practices, document formatting and structure.
• Assist DC Manager in creating and maintaining relevant Document Control metrics/reports.
• Review documents for completeness accuracy, consistency and format.
• Maintain hard copy filing of all program documents.
• Coordinating with Document Control  Manager, provide input on improving and streamlining document processes while assisting in the training of new and revised departmental procedures.
• Independently prepare reports, presentations and correspondence of a nonstandard nature.

Basic Qualifications:

• Minimum of five years’ experience in a secretarial or administrative capacity within a professional office environment.
• Advanced secretarial and administrative skills required.
• Moderate to advanced personal computer and software as required for the functional area and specified by the company, including Word, Excel, PowerPoint, Access, and Adobe Acrobat.

Preferred Qualifications:

• Must be a self-starter with a strong focus on quality, paying attention to detail.
• Strong writing and communication skills.
• Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice or format is required.
• Ability to work with limited supervision.
• Ability to work in a high volume fast paced environment with minimal instruction on routine work.
• Strong teamwork, communication, and support skills required to necessitate setting up relevant systems.
• Strong interpersonal skills and ability to work with others in a positive and collaborative manner.