Administrative Assistant

Position Description:

• Provides administrative support to a highly technical group of managers, engineers, and geoscientist supporting and directing CO2 flood operations and development activity in oil producing fields located primarily in West Texas. Staff size is 25-35 people.

Job Responsibilities:

• Support management with coordination of travel plans, vacation schedules, meetings, arrangements, and calendars using various meeting tools such as Live Meeting, audio conferencing, Outlook, etc.
• Assist in the preparation of highly technical project proposals involving the development of CO2 projects using Microsoft word, PowerPoint, and Excel.
• Provide assistance with the preparation of AFE's, invoice processing, and budgeting.
• Assist with preparation and creation of presentations, scorecards
• Maintain & communicate training schedules & record keeping
• Coordinate pool vehicle checkout, maintenance and cost tracking
• Business machine supplies and maintenance coordination
• Document scanning, copying and mailing
• Office supply tracking and ordering

Position Requirements

• Minimum of 3 years prior administrative assistant or similar background experience.
• Ability to effectively communicate (oral and written) with internal departments, vendors and customers.
• Intermediate to advanced proficiency level in MS Office (Outlook, Word, Excel and PowerPoint).
• Must possess working knowledge of standard office equipment.
• Good verbal and written communication skills, including ability to interact with individuals at all levels in the organization.
• Basic math skills (addition, subtraction, multiplication, division, decimals, fractions).
• Ability to work in a team atmosphere, take direction from supervisor(s), focus attention on details, follow work rules and adhere to work schedules.
• Must be self-motivated and capable of working with minimal direct supervision.
• Must be capable of completing and tracking multiple tasks simultaneously, managing priorities and keeping team members informed.
• Proven organizational and time management skills required.
• Ability to problem solve and trouble-shoot

Education required:

• High School Diploma or equivalent
• College degree preferred