Administrative Assistant

Position Description

• Perform various clerical, administrative and general office duties involving report writing, word processing, invoice coding and tracking, file and records management, monthly budgetary tracking, and telephone support for the Terminal Manager. Also may provide administrative support through supplies management and scheduling computer and facility support services as necessary.

Position Requirements

• Minimum of 2 to 4 years direct work experience as an administrative assistant in a general office/clerical environment
• Intermediate to excellent proficiency level in computer skills (PowerPoint, Outlook, Word, Excel)
• Must possess working knowledge of standard office equipment
• Good verbal and written communication skills, including ability to interact with individuals at all levels in the organization
• Must be able to work with confidential and sensitive information in a professional manner
• Basic math skills (addition, subtraction, multiplication, division, decimals, fractions)
• Must be able to work with a team, take direction from supervisor(s), focus attention on details, follow work rules, and adhere to work schedules
• Must be self-motivated and capable of working with minimal direct supervision
• Must be capable of completing and tracking multiple tasks simultaneously, and often under strict deadlines
• Proven organizational and time management skills required
• Ability to attain TWIC (Transportation Worker Identification Credential) as issued by TSA (Transportation Security Administration)
• Successful completion of pre-employment drug screen and background check upon job offer

Preferred Experience / Skills / Knowledge

• Prior work experience as an administrative assistant supporting an operations work group is a plus
• Demonstrated knowledge of internal organization structure and understanding of business segments is a plus
• Additional pluses include an understanding of Company-specific software applications such as Lawson, Accounts Payable, etc.
• Minimal infrequent travel may be required.
• May be required to lift up to 35 lbs. occasionally.