Senior Administrative Assistant

Overview:

• Haley & Aldrich, Inc. is currently seeking a full-time Senior Administrative Assistant to join our Phoenix, Arizona office. The successful candidate will strengthen our team by generating an efficient and dynamic work environment, expediting project deliverables, ensuring quality control, and facilitating a sense of community vitality.

Responsibilities:

• Compose letters, memos and internal communications
• Edit, format, and verify for accuracy correspondence, proposals, reports, presentations, spreadsheets and other miscellaneous documents.
• Ensure that all deliverables are prepared according to the approved company document standards.
• Update and Maintain database of file catalogue using Access
• Create presentations using Microsoft PowerPoint and incorporating graphics and animation if necessary.
• Produce graphs and charts using Excel
• Create mail merges for mass distribution of correspondence
• General office duties such as travel coordination, answering phones, sorting mail, etc. are part of this position
• Additional responsibilities as requested

Requirements:

• Excellent English writing and grammar skills in proof-reading are required
• Proficient with MS Outlook, Word, PowerPoint, Excel, and Adobe Professional
• Highly organized
• Self-starter
• Demonstrates an interest and willingness to learn new skills
• Ability to prioritize, multitask and know when to respond with a sense of urgency