Office Administrator/HR Coordinator

Job Responsibilities:

• Founded in Canada in 1960, [Company] is a respected, employee-owned, global company providing consulting, design, and construction services in earth, environment, and related areas of energy. Our clients span the world's major economic drivers: oil and gas, mining, manufacturing, power, transportation, water resources, and more. Our 7,000 people deliver deep technical understanding, cross-disciplinary thinking and a passion to help our clients succeed.
• The[Company] . team is consistently voted a top consulting firm to work for and operates out of more than 40 offices across the country from Anchorage, Alaska to Tampa, Florida. Since the first office opened in 1968, we have built a reputation for providing innovative, quality solutions. From our initial strength in geotechnical engineering, our services expanded to meet the increasing range of client needs, including environmental compliance and remediation.
• [Company] Associates Inc. is currently seeking an Office Administrator/HR Coordinator for the Wixom, MI office. This individual will be an administrative member of the Great Lakes Operations staff with primary reporting responsibility to the Office Manager. Additional reporting responsibilities to the Corporate Human Resources and Development Department in Atlanta, GA, as necessary
• This individual will coordinate and/or support office administrative activities as well as administer all human resources functions for the Wixom office and other Great Lakes offices (Lansing, MI, Marquette, MI, Gladstone, MI, Columbus, OH, Green Bay, WI, and Woodridge, IL).

Responsibilities:

• Work with project managers and internal clients to complete project setups and agreements consistent with contract requirements
• Maintain contract files for projects, clients and sub-contractors (paper and electronic)
• Assist project managers in client collections and maintaining company collection goals
• Supports staff with coordination, production and distribution of professional work product and Various project deliverables;
• Provides hands-on administration of local human resources functions in coordination with the Corporate Human Resources Department and assists with related special projects as assigned;
• Assists in various corporate and/or other special projects, from time to time, as assigned;
• Performs various other related duties as required and assigned, including backup telephone reception as needed; and
• Occasional overnight travel to other office locations (1-2 times per year)

Requirements:

• Minimum of a HS Diploma or its equivalent, Bachelor’s Degree is preferred;
• Minimum of 2 years of relevant experience;
• Proficient with Microsoft Office 2007 suite of programs, particularly Word, PowerPoint, and Excel. Must be familiar with creating, combining, and manipulating portable document format (PDF) files using Adobe Acrobat.
• Possesses strong communication skills and is able to communicate with a variety of personalities in a confidential and sensitive manner;
• Ability to work in a fast paced, high volume, and deadline oriented environment. Must have ability to multi-task and manage multiple priorities;
• Must be flexible, able to work in a team environment, and quickly resolve conflict. Ability to work with all levels of management, staff, and vendors.
• Must be a motivated self-starter who can work with minimal supervision.
• Experience in conducting on-site employee meetings and training on HR functional topics.
• Prefer experience working in an environment requiring adherence to OFCCP regulations.
• Local candidates preferred.