Project Assistant 4

Description:

• Position reports to and supports Project Managers and to Vice Presidents in a professional services consulting firm.

Primary Responsibilities and Duties:

• Support multiple projects by maintaining budgets and tracking spreadsheets.
• Coordinate permits, utilities and other necessities as required for projects.
• Update and maintain project information in spreadsheets and RISE databases.
• Create extensive project-related spreadsheets.
• Prepare and edit project reports, including due diligence, project status, monthly monitoring, project analysis, expense and narrative reports.
• Understand RISE standards and utilize templates to produce standard project correspondence.
• Draft and prepare original e-mails and correspondence for project managers.
• Maintain project files (on SharePoint site and paper) in accordance with RISE filing procedures.
• Participate in the production of proposals as needed.
• Prepare and update meeting minutes.
• Manage phones, calendar and time of project managers. Includes scheduling client meetings.
• Arrange travel plans and itineraries.
• Assist clients/vendors with questions or requests when project manager is not available.
• Other tasks as assigned and as needed by the Administrative Team.

Skills:

• Advanced MS Office skills (Word, Excel and PowerPoint.
• Knowledge of MS Access and MS Project, a plus.
• Strong, documented skills in the areas of organization, problem-solving and personal interactions.
• Ability to learn new software applications quickly, as needed.
• Self-motivated with sound decision-making skills.
• Strong organizational skills.

Qualifications:

• Minimum qualifications include, but are not limited to, the ability to complete assignments on time and accurately.

Basic and Required Qualifications:

• Minimum years of experience: 2 years
• Education required: High School Diploma
• Skills required: Advanced MS Office Skills (Word, Excel and Powerpoint); proficient in English language.

Additional and Preferred Qualifications:

• Education preferred: Bachelor's Degree
• Years’ experience preferred: 3-5 years
• Skills preferred: Ability to learn new software application quickly; ability to understand various tracking charts.
• This position does not require travel. Travel amount is negligible.
• A valid driver's license and clean driving record is required for this position.
• This position does not manage others.