Executive Assistant

Our client, an international mining company, seeks an Executive Assistant for their Toronto office.

Salary from $60,000.00 to $65,000.00 (Annually)

Key responsibilities:

• Working alongside another Executive Assistant, you will provide executive administrative support for the CEO. Occasional Personal Assistant work may be required
• Coordinate and schedule meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation of supporting documents
• Coordinate travel arrangements
• Conduct research, compile data, and prepare papers for consideration and presentation by executives
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
• Analyze incoming and outgoing memoranda, submissions and reports; prepare and co-ordinate the preparation and submission of summary briefs and reports to executives
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
• Manage and maintain executives' schedules
• Plan, organize, and follow-up on invitations to business functions and events
• Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives
• Maintain confidence and protect operations by keeping information confidential

Requirements:

• Minimum of 5 years' experience supporting a C-Level executive
• Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to take initiative and work proactively under minimal supervision
• Superior organizational skills with a meticulous attention to detail
• Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment
• Solid multi-tasking skills with the ability to manage and balance large volumes of work
• Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts
• Ability to work with sensitive and confidential material
• Strong communication skills, both written and verbal
• Ability to plan, research topics and be creative