Project Coordinator

The Project Coordinator, working independently or with minimal direction/guidance, provides technical and/or management support and assists operations staff in the implementation of project and divisional management plans to ensure projects are completed on time and within budget.

Duties/Tasks to be performed:

• Implements and maintains systems and procedures at project start-up including: job site trailer/office set up and master filing system; assists with the set-up of project billings and the cost accounting system; creates and maintains the project directory.
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications.
• Supports the (sub) contract management process through the tendering and awarding of work or supply materials; assistance with the review and processing of invoices and progress claims, and assistance with the review of documents and inquiries.
• Manages the change order process by securing pricing from the vendor/subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval. Administers the change management process accordingly.
• Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent.
• Facilitates the review and distribution of drawings by following up with the trades/consultants; maintains the drawing log and drawing/sample transmittals.
• Coordinates the request for information (RFI) process, ensures RFIs are distributed to affected trades and maintains RFI logs and binders.
• Prepares purchase requisitions for approval and assists with procurement of materials and equipment.
• Organizes project close-out by preparing warranty package and requirements; collecting warranties and O&M manuals; creating turnover documents and assisting in demobilizing the site and archiving documentation.
• May perform other related duties as required.

Education:

• Completion of post-secondary education in Construction, Engineering or related discipline.
• 6+ years related work experience or combination of relevant education and experience

Requirements:

• Able to read and understand construction documents.
• Strong computer background including experience with MS Word and Excel and scheduling software.
• Strong communication skills, confident interacting with key contacts in verbal, written and electronic form.
• Knowledge of main construction office processes:  project set up; subcontract management; change orders; RFIs (request for information); lien holdbacks; closeout.
• Capable of responding to project stakeholder requests in typical situations and anticipates client needs and proactively identifies solutions to nonstandard task/queries.
• Ability to identify problems/issues, looks beyond the immediate problem to the wider implications and generates possible solutions and makes sound decisions using standard procedures.
• Capable of adapting information/style to the audience, explains difficult information clearly and influences and persuades others towards consensus agreement in straightforward situations.
• Willingness to promote teamwork by motivating, coaching and guiding others.

Division Specific Knowledge, Skills and Abilities:

• Civil/Mining
• Familiar with mining/heavy civil/infrastructure construction methodology and practices.
• Construction
• Familiar with commercial construction methodology and practices.
• Industrial
• Familiar with industrial construction methodology and practices.
• Proven ability to understand the engineering, procurement, construction and commissioning phases

This is a contract opportunity and wage will be dependent on experience and education.

While all applications are appreciated only those qualified will be contacted.