Senior Administrative Assistant

Job Description

• Providing support and assistance for transactional Senior Counsel supporting primarily I&I & FGS Business Units. The responsibilities for the position will include:
• Communication with office personnel, clients and outside counsel
• Maintaining new and existing files
• Scheduling meetings and maintaining attorney calendar
• Creating and editing legal documents and correspondence
• Processing outside counsel invoices
• Assisting with facilitating various training programs
• Managing attorney continuing legal education requirements and reporting
• Preparing files, Filing/Copying/Database Management and Coordination
• Assisting with subpoenas and minor discovery responses
• Managing Time Sheet/Billable Hour Reporting
• Coordinating with Company Travel to make airline, hotel, car arrangements
• Monitoring travel, and update traveler with any changes
• Managing Expense Accounts/AmEx Reconciliation
• Preparing meeting minutes
• Ordering supplies
• Other related duties as may be required

Basic Job Requirements

• Minimum of 5 years of experience as an administrative assistant
• Must have experience working in a legal environment
• Expertise with Microsoft Word, Excel, and PowerPoint skills

Other Job Requirements

• Ability to prioritize and multi-task
• Outstanding organizational skills
• Maintain information and records with highest levels of confidentiality and discretion
• Ability to accomplish required tasks with minimal supervision
• Ability to work quickly and accurately (constant attention to detail)
• Proofreading skills
• Excellent Written and Communication skills

Preferred Qualifications

• Associate Degree preferred