Senior Administrative Assistant

To be Considered Candidates:

• Must be authorized to work in the country where the position is located.

Job Description

• This position provides administrative support and assistance to Power Services Sales and Marketing Department. The responsibilities for the position will include:
• Providing effective communications with management, clients, outside vendors and office personnel, especially at the executive level.
• Maintaining manual and electronic files and database(s)
• Maintaining document control/tracking processes
• Scheduling meetings and maintaining department calendar(s)
• Creating and editing sales and marketing documents and correspondence
• Managing expense accounts/reports and credit card reconciliations
• Facilitating meetings, calls, events and training
• Making department travel arrangements
• Monitoring travel, and updating traveler with any changes
• Ordering office supplies
• Assisting other departments on an as needed basis
• Other related duties as may be required

Basic Job Requirements

• Minimum of five to seven years of experience as an administrative assistant, or related administrative roles is strongly preferred
• Highly proficient in Microsoft Word, Excel and PowerPoint
• Demonstrated ability to effectively provide travel preparations; emergent travel arrangements; and value shopping
• Demonstrated ability to efficiently process expense reports and credit card reconciliations

Other Job Requirements

• Ability to communicate effectively both verbally and in writing
• Proven ability to prioritize multiple tasks
• High level of organizational skills
• Ability to accomplish required tasks with minimal supervision
• Ability to work quickly and accurately (constant attention to detail)

Preferred Qualifications

• Previous experience working in a professional environment
• Proofreading skills
• Previous experience in a sales or marketing department preferred
• Associates Degree or other professional training preferred