Administrative Assistant

Overview:

• [Company] is looking for a half-time Administrative Assistant to join our Columbus, Ohio office.  The ideal candidate is a proficient multi-tasker who is able to establish priorities and achieve objectives within established time frames.

Responsibilities:

• Provides general administrative support to our project teams including document creation and editing in accordance to our document standards.
• Greets incoming visitors and speaks with callers in a professional manner.
• Maintains the front desk in a friendly and efficient manner.
• Manages presence/absence of office staff and routes inquiries to the appropriate staff.
• Coordinates conference room usage and reporting.
• Schedules, coordinates, and supports on- or off-site conferences, meetings, teleconferences, and web-ex meetings, which may include catering planning and room set-up.
• Provides new hire coordination when on-boarding new employees for the Columbus office.
• Facilitates general office task coordination which may include shipping, receiving, and ordering supplies.
• Provides direct assistance to project managers including project coordination, documentation management, creating timelines and obtaining staff deliverables.

Other responsibilities as noted:

• Remains current on company policy and procedures and articulates them clearly to staff as needed
• Effectively assists staff who have questions about administrative processes
• Participates in company informational offerings which provide an increased understanding of company business and our industry (i.e.; Brown Bags, Town Hall Meetings, Market Segment Presentation, etc.)
• Consistently delivers what’s important to internal and external clients
• Maintains office equipment to enable production of high quality client deliverables on-time
• Completes relevant training and demonstrates proficiency regarding higher level software such as MS Project, Visio, gINT, Access and ES2

Requirements:

• 3-5 years of experience
• Able to respond promptly and effectively to external and internal clients
• Ability to balance ever changing priorities
• Deliver work of appropriate quality on time
• Intermediate skills in MS Office- Word, Excel, and Power Point, as well as Adobe Acrobat
• Beginning skills in MS SharePoint, MS Project, and MS Visio a plus
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.