Plant Office Administrator III

Key Responsibility Areas

• Input of all weekly sand tickets into Microsoft ACCESS
• Order/maintain supply inventory needed using Statewide Procurement Card
• Reconcile, code & show proof of purchase on all procurement card purchases by month ending
• Prepare/obtain paperwork for new hire contractors/drivers: Pre-employment background, DOT physical, DOT forms and contract agreement
• Create file folders for all new hire contractors/drivers
• Record, update, maintain vehicle, owner/driver records (Expiration dates/recertification’s) using Excel spreadsheets
• Requesting background checks, driving records & drug tests
• Statewide bookkeeping & payroll
• Keep track of weekly company trailer mileage using EMS application
• Maintain maintenance records for Statewide trailers
• Assist in company safety meetings using Safety Presentations (PowerPoint)
• Maintain maintenance records for Owner/Operator tractors
• Facilitating rules & regulations related to Statewide Trucking
• Order/Maintain fuel inventory for Statewide Owner/operators
• Deducting weekly fuel consumptions of each Statewide Contractor using Excel spreadsheets.
• Requesting Indemnity, cab card, & med card inquiries
• Deduction/Credit of fuel key, spill kit, logo, & cab/liability card deposits

Required Skills

• Must possess good interpersonal skills to effectively interact with customers, community contacts and other employees within the company.
• Working knowledge (or the ability to acquire that knowledge) of product application, plant management system, ticketing system, repair order system, procurement process and surrounding geographic area is required.
• Strong computer skills to include Excel, Word, Access, PowerPoint, and Outlook is needed.
• Ability to perform basic math as required by general accounting procedures. Bilingual in Spanish is preferred.
• High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. 
• Ownership Mentality: Assumes responsibility and makes decisions within own level of authority.
• Good Judgment: Knows when to stand tough and when to be flexible.  Sees the big picture and the ramifications of ones' actions.
• Versatility: Is open to change. Adjusts positively to changing work priorities and business conditions.