Accounts Payable Administrator

Brief Description

• Assumes responsibility for entire Accounts Payable cycle.  This includes managing the day to day activities in AP, cash disbursements, and month end closing.

Detailed Description

• Process vendor invoices and employee expense reports
• Communicate with Purchasing Department regarding matching PO’s
• Coordinate vendor additions and changes with Master Data Management
• Enter recurring payables such as lease and loan payments
• Reconcile corporate credit card accounts
• Print reports and submit to Controller for approval of payments
• Print checks and prepare for mailing
• Post wire payments made by Controller
• Handle vendor calls, review statements, and resolve discrepancies
• Secure W-9’s, provide ST101’s, and complete vendor credit applications
• Prepare Federal Forms “1099 Misc. Income for subcontractors annually
• Participate in special projects and run reports as directed.

Education And/or Experience:

• Three to five years of Accounts Payable experience.  High school diploma required and college courses in accounting preferred.

Language Skills:

• The ability to communicate effectively both verbally and in writing.  The ability to communicate with vendors and employees in a professional manner.  To be able to effectively present information and respond to questions from vendors, managers, and employees.  Must be able to read, speak, write and understand basic English.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, and percentages.

Reasoning Ability:

• Strong problem solving skills and ability to trouble shoot problems to resolution.

Other Skills And Abilities:  

• Must have positive attitude and professional manner. Must be well organized and a self-starter.  Proficient in Excel, Word, and Outlook and Oracle software is a plus.