EDMS Technician

EDMS Technician (#218265)

Minimum Qualifications:

• Hands-on experience with documented products and/or other EDMS applications (ie. Filenet, Livelink)
• Basic technical training in software, hardware and/or systems
• Basic oral and written communication skills
• Must be a team-player with demonstrated flexibility
• Intermediate knowledge with all MS Office products, with focus on Excel and Access
• Ability to perform multiple tasks and easily adjust priorities
• Knowledge of DQL (Documentum Query Language) and Structured Query Language (SQL) would be an asset

Skills and Experience:

• Minimum three years experience in an EPC environment or equivalent professional / technical experience
• Proficient in Electronic Document Management Systems (EDMS) and DMG work processes
• Intermediate supervisory and leadership skills / training
• Previous experience working in the Oil, Gas and Chemical field / EPC industry an asset
• Understanding of Document Management an asset
• Intermediate to advanced computer skills in data manipulation and management
• Familiar with various types of Engineering Documents, such as engineering drawings, engineering and construction work packages, isometrics, P&ID's, etc.
• Must have excellent knowledge of DMG work procedures, document numbering and document revision process
• Strong ability to analyze, research, and provide recommendations on how to resolve problems quickly and efficiently
• Must be able to operate independently, but within the scope of departmental requirements, while handling multiple tasks at one time
• Demonstrated ability to make decisions

Typical Duties:

• Provide Technical Support for external users connecting to EDMS
• Provide technical support to the Project team
• Perform docbase audits to ensure data accuracy and consistency
• Data manipulation and reconciliation as required by the project and with the approval of the DMG Principal Lead and/or EDMS Manager
• Assist in the development of EDMS procedures and/or guides for the project team
• Assist in the preparation and conveyance of training sessions to external and internal customers
• Ensure all engineering documents, drawings and project deliverables are processed in the Client &/or Client EDMS in accordance with established client / corporate instructions, procedures, requirements and guidelines
• Explain specific procedure(s) to clarify non-conformances and required corrective action
• Other activities as directed by the Document Management Principal, Project Lead and/or EDMS Manager

Leadership:

• Provide recommendations to Project Leads regarding EDMS usage on projects
• Oversee all EDMS integrity and functionality testing
• Develop EDMS procedures and/or guides for the project team
• Champions the creation of a project work environment and culture, supported by leadership on the project, which fosters openness, trust, communication, teamwork, empowerment, innovation and satisfaction
• Represents EDMS and DMG with project management, engineering disciplines, project controls, procurement, construction and the client
• Take responsibility for both self and team decisions / actions
• Seek input from others if insufficient information available
• Motivate, inspire, and instill confidence in others
• Strong affinity for process improvement through Six Sigma
• Demonstrated problem solving abilities and methods
• Ability to resolve minor staff / team issues
• Provides training, mentoring as required
• Monitors / plans team work priorities
• Monitors team output and quality as it relates to the EDMS

 Communication:

• Conduct presentations to customers on EDMS functionality
• Lead in the preparation and conveyance of training sessions to external and internal Customers
• Communicate clearly, both verbal and written
• Intermediate presentation skills / ability
• Attend / conduct meetings effectively
• Explains technical and other issues clearly to various audiences
• Provides input on personnel performances and assists with training, growth and career of team members
• Willingness to learn / apply new skills
• Understands, applies and shares EDMS / DM / project EI / JI / procedures

Skills:

• 4-6 yrs oil and gas experience (Must Have)
• EDMS (Must Have)
• Documentum - document management software (Must Have)