Project Manager – Marketing Events

Position Summary

• The Project Manager – Marketing Events is responsible for planning and execution of [Company] Commercial Event Team activities. These include, but are not limited to, trade shows, training events, seminars, sales, channel and customer events.
• Direct/Manage planning, logistics, and on-site coordination of designated tradeshows and events.
• Assist program committee with obtaining speakers, sponsors, exhibitors, and program advertisers.
• Facilitate development of session curriculum and scheduling for tradeshows and events.
• Facilitate creative collateral for events including, but not limited to theme, logo, promotional material, awareness campaigns, look and feel, guest speakers, multi-media, graphics, general session activities, etc.
• Facilitate updating of event web sites, both internal and external.
• Facilitate collection of all event session related material including PowerPoint presentations, hands-on lab images, hands-on lab manuals, and individual session requirements..
• Maintain event data, used for analysis (registration records, participation records, housing, etc.).
• Collect and analyze post-mortem data and drive continuous improvement efforts.
• Schedule and/or supervise the planning of staff and equipment usage; arrange for other services as required.
• Facilitate other event requirements as needed, including but not limited to, audio/visual set-up, communications and IT needs, food and beverage selection, shipping/trucking, and swag selection and procurement.
• Interface with numerous external vendors including suppliers, event venues, staffing agency, audio/visual companies, PC rental companies and exhibit contractors.
• Support Manager – Commercial Events in continuous improvement of planning and execution of tradeshows and events. Document, maintain, and continually streamline overall policies, processes, and procedures for tradeshow and event operations.
• Work in a team environment, both in the planning and execution stages of each event, leveraging knowledge and expertise from inside and outside [Company] in order to create and deliver effective events
• Conduct tasks in accordance with applicable health, safety, quality, and environmental regulations (state/federal laws, ISO9001, ISO14000, etc.) as well as [Company] policies and procedures.

Travel Required:

• Approximately 6 – 8 weeks per year, up to 2 weeks at a time, with some weekend work required

Experience Required:

• Minimum three years of tradeshow/meeting/event management experience.
• Minimum three years of Project Management experience.
• Outstanding communication, presentation, and organization skills.
• Strong attention to detail in all aspects of work is essential.
• Proficient in Microsoft Office Products, including Word, Excel, PowerPoint and Visio.
• Strong attention to detail and organizational skills in all aspects of work is essential.
• Knowledge of planning and scheduling techniques.
• Ability to work extended hours in preparation and during tradeshows and events; up to 18 hours a day.
• Ability to foster a cooperative work environment; team work is critical.

Desired Qualifications

• Minimum three years in a Marketing role
• Certified Meeting Planner accreditation, or equivalent
• Experience with Microsoft Project, Visio and AutoCAD
• Familiarity with Microsoft SQL Server or other relational database technologies
• Ability to lift up to 80 pounds, move pallets weighing in excess of 800 pounds, and operate a powered pallet jack
• Familiarity with [Company] products