Admin Assistant II

[Company] is a global multi-industry manufacturing leader committed to operational excellence and execution. With operations in over 35 countries with over 17,000 employees, we specialize in a diverse range of products serving various industries including power and energy, process equipment, vehicle diagnostic tools, pharmaceutical, food and beverage and oil and gas. 

We are currently recruiting talent to focus on innovation, expert technology, service and product leadership that will provide critical solutions that help businesses around the globe perform at optimal levels. We hope you will consider joining our dynamic team.

Business Unit Description

• [Company] is a leading manufacturer of heat transfer equipment serving the power generation industry.  Our products, branded as Yuba feedwater heaters and Ecolaire condensers, have earned a reputation for quality for more than fifty years.

Job Summary                 

• The primary purpose of this position is to coordinate various administrative tasks for the supervising executives and his/her department.  Responsibilities include addressing and/or redirecting inquiries; answering phone calls, e-mail, and mail; scheduling meetings and other appointments; and assisting with travel arrangements.  Other tasks include making copies, designing Power Point presentations, creation of excel spreadsheets, processing invoices and expense reports, and tracking timesheets.  As needed, the incumbent may also serve as a backup for other assistants.  The successful incumbent works well with others, meets deadlines, and prioritizes tasks efficiently.  Additionally, success in this role requires collaboration with all layers of management and handling confidential information with integrity.  Further, the successful incumbent anticipates the needs of the executive and proactively meets those needs, thus enhancing the executive’s effectiveness.  By providing superior support, the incumbent enables the executive to concentrate on strategic business initiatives.

Responsibilities

• Answer phone calls, e-mail, and mail
• Coordinate logistics for meetings, customer visits and facility tours
• Develop Power Point presentations and Excel reports
• Process correspondence as needed
• Handle highly confidential information with sensitivity

Qualifications

• Associate’s degree required; Bachelor’s degree preferred
• 7-10 years of experience
• Minimum of 5-7 years’ experience of progressive support to senior-level personnel