Senior PA /Executive Assistant

• R30,000 - R40,000 Per Month Cost To Company Incl Benefits Neg
• Benefits: medical aid, pension fund, performance Bonus.
• Permanent senior level position in the Mining (Earth) industry.
• The purpose of this role is to provide high level Support to CEO, CFO and Corporate Affairs Director
• Our client , a leader in mining sector with operations throughout Africa has a rewarding opportunity for a HIGH LEVEL Senior PA to handle the entire office of the executives .

Qualifications & Experience

• Secretarial/ Executive /administration Diploma
• At least 10 years in high level secretarial experience to Executives
• Previous experience and knowledge of African markets would be advantageous
• Must be computer literate, MS Office
• Must have experience in working in a highly demanding & pressurised environment

• Office Administration
• Provide administrative support to CEO, CFO and CORPORATE AFFAIRS DIRECTOR as required
• Schedule meetings / appointments
• Manage and oversee Executives diary
• Implement policies and procedures to stream line all admin processes
• Manage and oversee executives e-mail absence from office and provide appropriate alerts to urgent issues – redistribute work as appropriate to correct people and as per Director’s instructions and requirements
• Co-ordinate team travel arrangements & logistics – bookings, changes, etc. to plan / budget, ground transportation, visa’s
• Co-ordinate business planning scheduling where required for team
• Setup, manage and maintain all record keeping and filing – both manual and electronic e.g. emails, documentation, correspondence, Asset Management System
• Manage all direct report information & filing e.g. KPA’s etc.
• Manage all executive’s incoming and outgoing mail both physical & electronic
• Handle all routine correspondence and manage team / executives calls (take messages; act as liaison between MD and internal and external constituents etc.)
• Co-ordinate all team meetings / events / seminars (both on and off site)
• Develop & assemble presentations, board packs workbooks or manuals and correspondence as required
• Co-ordinate activities as required including: special projects, / client relationships, ordering & shipping Promotional materials etc.
• Development, quality control and where relevant provision of Admin processes and services (including standard forms & standard processes
• Administration of office budgets
• Ensure office is set up and maintained as an efficient working environment
• Liaise with Facilities as necessary regarding office requirements
• Handle general typing duties quickly and accurately

Skills & Attributes

• Consulting / Specialist support
• Develop and maintain relationships
• Ability to handle pressure and deadlines
• Activate Initiative and launches
• Building value based relationships
• Leveraging and respecting others
• Problem analysis / problem solving
• Work in teams
• Manage project management process
• Translate information and data
• Manage budgets
• high organised with exceptional planning skills
• Maintain high level of confidentiality
• Assertive, Diplomacy & Tact