Administrative Assistant

Overall Job Purpose:

• To perform a wide range of administrative, clerical, and technical support functions for the General Manager and direct reports.

Responsibilities Include:

• Receive phone calls and correspondence - handle routine matters and, provide advice and guidance with respect to appropriate policies and procedures
• Have the ability to successfully interface with personnel at all levels of the organization
• Arrange for travel and assist in developing travel agendas
• Maintain meeting calendar and meeting preparations
• Perform receiving duties for both inventory and service transactions
• Maintain / update corporate contracts and follow up with suppliers to ensure insurance validity
• Perform payroll backup function on an as-needed basis
• Perform accounts payable backup function on an as-needed basis
• Perform clerical duties such as duplicating, filing, mailings, and routine tasks as requested

Preferred Education & Experience:

• Minimum of a High School diploma
• Associate’s degree or equivalent work experience preferred
• Exceptional organization skills
• Excellent interpersonal skills
• Excellent written and oral communication skills
• Competency with Microsoft Word, Excel, and PowerPoint
• Ability to maintain confidentiality
• Ability to multi-task
• Ability to work with minimal supervision
• Familiarization with basic accounting principles
• Mature work ethic