Executive Assistant

Position

• Fugro GeoConsulting, Inc. merges the talents of Fugro’s  Geophysics, Geology, Geohazards and Geotechnical Engineering resources. Fugro GeoConsulting, Inc. has an immediate opening in our Houston office for an Executive Assistant.

Key Duties and Responsibilities:

• Working directly for the company's Managing Director / President and Vice President a successful candidate will:
• Provide positive initial contact experience with customers calling or visiting the company.
• Provide administrative support
• Organize meetings/conferences
• Organize travel including maritime travel for geoscience and engineering staff.
• Requires 24 hour on-call during scientific crew changes.
• Organize, coordinate, or secure work visas.
• Write documents
• Create Spreadsheets
• Collect and track performance/profitability data
• Assist with creation of presentations
• Internet research
• Prepare expense reports
• Maintain files
• Copying, binding
• Packaging, shipping (FEDEX, DHL), and tracking shipments
• Maintaining and ordering office supplies
• Assist with generation and distribution of marketing materials
• Assists with preparations for trade shows
• Day-today office activities
• Provide customer support as appropriate
• Proactively participate in continuous improvement of QHSE management system
• Other duties as requested

Requirements:

• Strong administrative skills
• Highly organized, flexible and able to work with deadlines
• Ability to work independently and prioritize a wide variety of tasks in coordination with supervisor
• Advanced Microsoft Word, Excel, and PowerPoint skills
• Good working knowledge of Adobe Acrobat, Access, and Outlook
• Ability to type accurately 40-60 words per minute
• Excellent oral and written English language communication skills including grammar, spelling and punctuation
• Oral and written Spanish language communication preferred.
• Excellent phone skills
• Valid driver’s license with a good driving record