Administrative Assistant 1, Operations

Requirements

• Exponent is a leading engineering and scientific consulting firm. Our multidisciplinary team of scientists, engineers, physicians, and regulatory consultants brings together more than 90 different disciplines to solve complicated problems facing corporations, insurers, government entities, associations and individuals. Our approximately 900 staff members work in 25 offices across the United States and abroad. Exponent has over 600 consultants, including more than 350 that have earned a doctorate in their chosen field of specialization.
• We are seeking an Administrative Assistant I at our Washington, DC office. The individual in this position will be part of the administrative team responsible for performing a wide variety of diverse, non-routine administrative tasks to provide a high level of support for the professional staff.

Key responsibilities include:

• Providing telephone coverage and handling client inquiries
• Managing office supply orders and inventory
• Managing mail, fax, and FedEx distribution
• Preparing and editing reports, spreadsheets and presentations
• Managing conference room schedules and setting up meetings
• Preparing accounts payable invoices for processing and payment
• Working with project managers for invoice approvals and distribution
• Maintaining calendars, coordinating meeting schedules and assisting with travel arrangements for senior staff
• Preparing marketing and business development materials
• Preparing and maintaining project files
• Preparing, maintaining and tracking quality assurance documentation
• Preparing binders for document organization

Qualifications for this position are:

• Minimum of two years’ experience providing administrative support to a team
• Bachelor's degree or some college coursework is preferred
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
• Excellent communication, composition, editing and proofreading skills
• Attention to detail and the ability to manage several projects simultaneously
• Ability to interact effectively and professionally with managers, engineers, clients and administrative staff
• Must be enthusiastic, flexible, and a team player
• Must be able to lift at least 20 lbs.
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment