Executive Assistant

Diversity Technologies Corp. is a distribution/manufacturing company providing chemical products to the oil and gas and mining Industries. We are currently seeking an Executive Assistant to join our successful South Edmonton team. This position will provide advanced administrative support to the president and requires strong initiative and the ability to work independently with minimal direction.

We are looking for an individual with a confident and proactive nature and who enjoys working in a fast paced environment. Strong communication skills and highly developed interpersonal skills with the ability to adapt to all levels within an organization are required for this position.

Responsibilities:

• Liaise with internal and external contacts on behalf of the president
• Receive and screen communications including telephone calls, voicemail, email etc…
• Prepares draft responses or responds directly on routine matters
• Use word processing, spreadsheet and database or presentation software to edit, format and prepare reports, letters, memos and other documents.
• Schedule appointments and meetings using electronic calendar systems; responsible for heavy calendar management
• Arrange and organize committee, board and other meetings.
• Prepare meeting agendas. Attend meetings, record and transcribe meeting minutes.
• Make travel arrangements, reservations and logistics as required including all associated activities.
• Operate office equipment such as fax machines, photocopiers, voice mail messaging systems, video conference, teleconferences and computer scanning equipment.
• Research information on the internet and prepare intranet documents as required
• Other administrative and personal assistant tasks as assigned

Qualifications:

• Minimum 4 years intermediate administrative experience in a fast paced environment. Previous personal assistant experience strongly preferred.
• Related post-secondary education
• Outstanding written skills; strong editing and proof reading abilities
• Excellent interpersonal, communication and presentation skills
• Intermediate to advanced proficiency with MS Office Suite. Knowledge of Visio an asset
• Ability to prioritize under pressure of competing deadlines. Excellent multitasking and organizational abilities required.
• Motivated self -starter with ability to work independently or collaboratively as a team member.
• Exhibit excellent judgment and adheres to high standards of professional conduct, understanding the sensitivity of handling personal and confidential information.