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Executive Assistant

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CareerMine Job Id: 885578 Job Summary
Title: Executive Assistant Employer Job Id: 22420676
Location: South East England Posted Date: January 2, 2013
Employer: Subscriber - Log In to see Company Name Apply By: March 5, 2013

An international mining company based in Mayfair is seeking an executive assistant for its CEO, and Head of Investor Finance.

  • The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
  • This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and their extended needs.
  • The candidate will also have the ability to interact with staff (at all levels) in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
  • Confidentiality is crucial to this role due to the at times sensitive nature of tasks.
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail are also required

The ideal candidate will have:

  • 5+ years of experience supporting at the executive level (CEO, CFO, COO)
  • Excellent calendar and diary management skills, including the coordination of complex executive meetings
  • Ability to work in a fast pace, regularly changing, entrepreneurial environment with minimal routine and repetition
  • Experience in assisting management with the creation of PowerPoint presentations and Word documents as needed
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Experience scheduling travel arrangements for management
  • Experience in general reception duties is also favourable
  • University qualifications are also desirable but not essential
The Executive Assistant will:
  • Be responsible for heavy calendar and diary management, requiring interaction with both internal and external executives and assistants, personnel of importance, as well as consultants, to coordinate a variety of complex executive meetings and assist with administrative and general tasks.
  • Answer phones and direct all incoming calls to appropriate party promptly in addition to communicate and handle incoming and outgoing electronic communications when required
  • Prepare minutes, and take notes as directed
  • Organise and plan Internal / External Event Management
  • Review and summarize miscellaneous reports and documents; prepare hard copy materials for executive meetings and background documents in addition to outgoing mail as necessary
  • Assist in pipeline/forecast preparation and management
  • Prioritize and manage multiple task and issues for different personnel simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations for executive management as needed
  • Language skills, specifically fluent Japanese, Korean, French or Brazilian Portuguese are favourable however not a requirement.

Remuneration

  • £30,000 - £45,000 per annum

CareerMine Daily Salary Insight

Mine Geologist

1 - 5 years experience in Australia
Annual Salary

25 %ile

$82K

Median

$88K

75 %ile

$100K

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