Plant Office Administrator

Location: Phoenix, AZ Posted Date: October 13, 2017
Employer: To view company name. See instructions below
Employer Job Id: 170001BI CareerMine Job Id: 1384607

Description

  • [Company] is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. We run our business with great discipline and integrity.
  • At[Company] , our people share a competitive drive for excellence, in an environment of trust, teamwork, positive reinforcement, open-mindedness and communication.
  • Ours is a culture of mutual respect, integrity and committed spirit. Opportunity, community and unity is our way of doing business. 

Summary Description of Position

  • Performs a variety of office duties relating to the efficient operation of a [Company] production facility.  Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required.  This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned.

Essential Functions

  • Perform a variety of daily plant duties as required by plant manager or region accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
  • Prepares month-end closing information for Accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports.  Prepares detailed analyses of monthly margin and cost statements as requested by location management.
  • Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed
  • Provide supervision, guidance and training to lesser-experienced plant office administrators and scale clerks.
  • Works with region Human Resources department to handle personnel requests and problems.  Works with region SHE department handling safety and environmental issues.
  • Serve as a contact for the plant.  Receive guests and answer phones directing questions or problems to the appropriate individual.  Serve as backup for some scale clerk duties when necessary.
  • Other duties may be assigned as required.

Qualifications

Education, Experience, Skills Required

  • Education:  High School diploma is required and 2 years of college is preferred.

Knowledge, Skills, and Abilities:

  • I and II- Must possess a fundamental understanding of accounting principles.  Knowledge of common office practices, procedures, and use of office equipment are required.  Must possess basic math skills focusing on accuracy.  Appropriate typing skills and a working knowledge of Microsoft Word and Excel are required.  Must have good organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.
  • III-VI- Must possess a sound understanding of accounting principles.  Thorough knowledge of common office practices, procedures, and use of office equipment are required.  Must possess basic math skills focusing on accuracy.  .  Appropriate typing skills and a working knowledge of Microsoft Word and Excel are required.  Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.

Other Requirements

  • Must be able to sit for long periods of time.
  • Use of telephone, computers, cell phones and other electronic devices is essential.
  • Must have the ability to use computerized equipment and technology
  • Must be able to effectively manage multiple priorities simultaneously  
  • Must have a valid driver’s license
  • Must be able to legally and safely operate a motor vehicle
  • May have to do bending and reaching to file personnel folders and other materials.
  • Must have the ability to lift up to 10 lbs.
  • May involve exposure to conditions of dust, dirt and noise.

Behavioral Expectations

  • High Integrity:  Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.
  • Self-Motivated:  Initiates and takes action before being required to do so.  Collaborates with others to address issues that arise.
  • Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly.
  • Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch.
  • Responsive: Responds promptly and accurately to requests for information; coordinates appropriate follow-up.

Critical Competencies

  • Customer Focus:  Takes responsibility for customer relationships, keeping promises and commitments.
  • Team Player:  Establishes trust with team members, stating clear expectations and accountabilities

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